Invoice/Packing List Routing Instructions

Invoices/Packing Lists

Payment terms shall be deemed extended until all the invoices are received. Therefore, you will expedite payment by including the invoices with the shipment. Specific invoice/packing list placement instructions (see below) are described as if both documents are available at the time of the shipment.

However, in the event that the invoices are produced at a different location or at a later date, you must provide a packing slip containing all the required invoice information for each carton including an invoice number and extended dollar amount. Packing slips must be included with the shipment, per the specific instructions below. If the invoice cannot be included with the shipment, the invoice should then be mailed to Neiman Marcus Accounts Payable Department, 1201 Elm Street, Dallas, TX 75270 as soon as they are available.

Placement of Invoices/Packing Lists for Consolidator Shipments

Invoices must be sorted and manifested by Distribution Center. Distribution Centers are:

NSC – National Service Center

ECDC – East Coast Distribution Center

NMD – Neiman Marcus Direct (Mail Order)

PN – Pinnacle Park

Complete one master Bill of Lading. Each Distribution Center must be shown separately on the Bill of Lading with the purchase order number, carton count, and total weight.

Placement of paper for consolidator shipments is determined by the ship-method to the consolidator from the vendor’s shipping point. Please refer to the NMD Routing Guide found on the NMG Operations web site   for specific routing instructions. If the Routing Matrix directs you to ship in care of the consolidator – Gale Delivery (New Jersey) or Gale Triangle (West Coast), prepare your invoices and packing lists based on how merchandise is shipped to the Consolidator:

1. If your shipment is picked up by: Consolidator (Gale Delivery or Gale Triangle)

Invoices: Master pack invoices and put invoices in an envelope. Attach the envelope to the Bill of Lading and manifest and hand the envelope to the driver.

Packing Lists: For each store, attach the master pack of all packing lists to the lead carton for that store.

2. If your shipment is picked up by: LTL (Less Than Truckload) Carrier (guaranteed all cartons delivered together)

Invoices: Master pack invoices and put Bill of Lading, manifest, and invoices in an envelope. Firmly attach the envelope to the lead carton for the shipment.

Packing Lists: For each store, firmly attach the master pack of all packing lists to the lead carton for that store.

3. If your shipment is picked up by: Vendor Arranged Carrier (vendor pays the freight because you are shipping within the Commercial Trade Zone)

Invoices: Master pack invoices and put Bill of Lading, manifest, and invoices in an envelope. Firmly attach the envelope to the lead carton for the shipment. (Note: if the carrier is vendor-employed or Triangle Trucking, envelope may be handed to the driver).

Packing Lists: For each store, firmly attach the master pack of all packing lists to the lead carton for that store.

4. If your shipment is picked up by: Parcel Carrier - FedEx Ground (does not guarantee that they will deliver all cartons together)

Invoices: Firmly attach an invoice to the outside of every carton.

Packing Lists: Place the packing list on the outside of every carton. The packing list should also detail the contents of the carton. (If the detail on the invoice/packing list is non-carton specific - i. e. multiple copies of the same packing list – then the specific contents must be hi-lighted on the paperwork in some way.

Placement of Invoices/Packing Lists for Parcel Carriers – Direct to Consignee

Please refer to the NMD Routing Guide found on the NMG Operations web site   for specific routing instructions. If the Routing Matrix directs you to ship directly to NMD via parcel carrier, prepare your invoices and packing lists as follows:

1. If your merchandise is shipped to the consignee via Parcel Carrier (FedEx Ground) (Note: parcel carrier does not guarantee that they will deliver all cartons together) prepare your invoices and packing lists as follows:

Invoices: Attach an invoice to the outside of every carton.

Packing Lists: Place the packing list on the outside of every carton. The packing list should also detail the contents of the carton.

Placement of Invoices/Packing Lists for Any Other Carrier – Direct to Consignee

Invoices must be sorted and manifested by Distribution Center. Distribution Centers are:

NSC – National Service Center

ECDC – East Coast Distribution Center

NMD – Neiman Marcus Direct (Mail Order)

PN – Pinnacle Park

Complete one Bill of Lading and a manifest for each Distribution Center. Distribution Center must be shown on the Bill of Lading with the purchase order number, carton count, and total weight. The pallet or skid must be ‘shrink-wrapped’ to protect the merchandise and the envelope containing the invoices.

Please refer to the NMD Routing Guide  found on the NMG Operations web site for specific routing instructions. If the Routing Matrix directs you to ship directly to NMD via authorized LTL (Less Than Truckload) carrier, or via Vendor Own Truck, prepare your invoices and packing lists as follows:

1. If your merchandise is shipped to the consignee via LTL (Less Than Truckload) Carrier (guaranteed all cartons delivered together) prepare your invoices and packing lists as follows: (Note: authorized LTL carriers are Roadway, Saia, and Consolidated Freightways.)
   Invoices: Master pack invoices and put invoices in an envelope. Firmly attach the envelope to the lead carton for the shipment.

Packing Lists: For each store, firmly attach the master pack of all packing lists to the lead carton for that store.

2. If your merchandise is shipped to the consignee via Vendor Carrier prepare your invoices and packing lists as follows:

Invoices: Master pack and put invoices in an envelope. Firmly attach the envelope to the lead carton for the shipment.

Packing Lists: For each store, firmly attach the master pack of all packing lists to the lead carton for that store.