1.       All merchandise must be invoiced by store number, purchase order number, and department number.  Do not include multiple stores, purchase orders, or departments on a single invoice. There must be only one (1) invoice per store, per purchase order, per shipment.

2.       BERGDORF GOODMAN DOES NOT ALLOW freight, insurance, handling, packing, crating, or any other miscellaneous charges on a merchandise invoice.

3.       All invoices and packing slips must include the following information:

a.       Corresponding purchase order number

b.       Corresponding department number

c.       Applicable store abbreviation and number             

d.       Vendor name and address

e.       Quantity shipped

f.         Size description (when ordered by size)                     

g.       Style

h.       Color description (when ordered by color)

i.         Invoice number and date

j.         Number of cartons covered by the invoice

k.       Shipment weight

l.         Vendor number as shown on the purchase order

m.     Total dollar amount by store

4.       Invoices/packing slips should be included with the shipment based on the specific shipping instructions on the routing guide. If you are directed to ship:

a.       Fedex Ground Collect / Fedex Air:  Attach an invoice to the outside of each individual carton.  (e.g. 4 cartons – 4 invoices)

b.       VI OUR CONSOLIDATOR (Picked up by Consolidator):   Invoices should be sorted and manifested by the Distribution Centers. Complete one master Bill of Lading. Each Distribution Center (NSC – National Service Center, ECDC – East Coast Distribution Center, MOD – Mail Order Direct, or Chef’s Catalog) must be shown separately on the Bill of Lading with the purchase order number, carton count and weight showing for the different Distribution Centers. You are required to do a manifest, attach the manifest and invoices to the master Bill of Lading and give to the driver. (Please see example of how to complete invoices and manifests to Consolidator.)

c.       VIA ANY OTHER CARRIER:   Invoices must be placed in a master envelope and firmly attached to the outside of the lead carton per Distribution Center. You will only fill out 1 (one) master Bill of Lading but you must do a manifest for each DC. The pallet or skid must be “shrink wrapped” to protect the merchandise and the envelope containing the invoices.

d.       Purchase order number and corresponding department number MUST appear on Bill of Lading or associated chargebacks will result.

e.       In the event that the invoices are produced at a different location or at a later date, you must have a packing slip containing all the required invoice information for each carton including an invoice number and extended dollar amount. Packing slips should be included with the shipment based on the specific shipping instructions on the routing guide. If packing lists are being used in lieu of invoices, you must have a duplicate set of packing lists. One set should be placed as if they were invoices and the second set should be placed as packing lists. Original invoices must be mailed to: Bergdorf Goodman, Suite#2800 Renaissance Tower, 1201 Elm St., Dallas, TX. 75270-2114. A copy of invoices go along with the shipment to: Bergdorf Goodman, 50 Rte. 46 Gordon Dr., Totowa, NJ. 07512.

5.       The following shipping methods are not permitted and will be refused or charged back inclusive of processing fees:

a.       Shipments without an appointment.

b.       COD shipments will be refused and Bergdorf Goodman will accept no liability.

c.       G.O.H. by Air Freight will be charged back and fees assessed.

d.       Air shipments will have freight charged back and fees assessed.

e.       Parcel Post is not a reasonable method of shipment and Bergdorf Goodman will assume no liability regardless of terms.

6.       Multiple shipments to the same location on the same day must be consolidated on one Bill of Lading (BOL) when Goodman pays freight. Note all Purchase Order and Department numbers on the BOL.

7.       The following information (indicated below by “XX”) is required for Invoices, Packing List Cartons, Bills of Lading  and/or Freight Bills: