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EDI 810 Invoice Validation Program - May 16, 2017

 

About a year and a half ago, NMG instituted a First Gate Validation (FGV) program for 856 ASN documents.  The purpose of FGV is to stop EDI transmissions with invalid data from loading into our system. Because of the success of the program, we are launching FGV for 810 Invoice documents. Validation of 810 Invoice documents will provide Suppliers with immediate feedback on invoice errors, enable Suppliers to make corrections, and allow NMG to process invoices more efficiently. 

As with 856 ASN FGV, all mandatory elements on the 810 Invoice will be checked against the mapping specifications to ensure that all data complies with NMG’s mapping requirements.  If invalid data is found, the transmission will be stopped at our VAN and a letter will be automatically generated to the Supplier contacts that we have on file.  Upon receipt of the letter, Suppliers must make the required corrections and resend the transmission.  Because the transmission never entered our system, Suppliers will not receive a 997 nor will the 810 Invoice be paid until corrections are made.

A few important notes where 810 Invoice documents are concerned:

  • Current mapping requirements can be found at NMGOps.com under the Domestic tab.
  • The CAD01, CAD07 and CAD08 are mandatory fields.  We require the BOL in order to process the invoice.
  • NMG requires both the ST and BY segments to be present on the 810 Invoice.
  • The data must be in the same order as outlined in the map.
  • When revising an 810 Invoice that has already passed through our VAN, you must use purpose code 07 in the BIG08.
  • We require one 810 Invoice by PO by Store Location.  When sending multiple 810 Invoices, please bundle them in one ISA. 
  • Distribution Center and Store numbers are checked against a cross reference table.  If the DC and/or Store numbers are valid NMG locations, the transmission will not be stopped even if the associations are incorrect (ie. the 810 Invoice has DC 7079 but it should have been 7099).
  • We will be piloting the program with a small group of Suppliers beginning in June 2017
  • In July 2017, we will roll the program out to all Suppliers.  We will send warning emails for 810 Invoice FGV violations to give Suppliers the opportunity to make corrections to their maps prior to assessing chargebacks. 
  • Beginning on October 9, 2017, a $10 violation fee will be assessed per invoice for any 810 FGV violations. All mandatory elements will be checked for data compliance.

 

Please contact us at EDI810@neimanmarcus.com if you have questions.

 

Thank you,

NMG EDI Management Team