CommunicationsEDI 810 Validation Program Compliance Deadline - May 30, 2017
CommunicationsEDI 810 Invoice Validation Program - May 16, 2017
CommunicationsNMG One Update - September 29, 2016
CommunicationsNMG One Is Live - August 29, 2016
CommunicationsNMG One Go Live Update - August 11, 2016
CommunicationsEDI Guidelines for Transmitting Documents - August 9, 2016
CommunicationsVendorNet - Drop Ship Clarification - May 13, 2016
CommunicationsInformation to Share with Suppliers - April 26, 2016
CommunicationsNMGOne Update Clarification - April 19, 2016
CommunicationsUnique Reference Numbers - April 12, 2016
CommunicationsNMGOne Overview - Dec. 17, 2015
Store and DC Location Codes
Store and DC Location CodesNew Store and DC Location Codes
Store and DC Location CodesStore and DC Associations - East Coast
Store and DC Location CodesStore and DC Associations - West Coast
Old to New Department Conversions
Old to New Department ConversionsNMG One Department Conversions
FAQsFAQS - June 24, 2016

FAQS - June 24, 2016

1.  Is Go-Live still August 1st

The new Go-Live date is tentatively set for August 28th due to extensive system testing. Please continue to make all changes as quickly as possible.


2.  What happens now that Suppliers’ departments are collapsed?  Who is the buyer for the product? 

The buyer will communicate to the Supplier the “new” department numbers in which the products will be purchased.  If there is a change in buying responsibility, then either the new buyer or previous buyer will be in contact with the Supplier.


3.  How will a Supplier distinguish between NM Stores, Last Call, BG, and NM Direct? 

In order to distinguish whether a PO is coming from NM Stores, Last Call, BG, or NM Direct, the Supplier will have to use the Store number to determine the NMG chain.  New Store numbers can be located at New Store and DC Location Codes


4.  Which numbers will be changing again?

DUNS, Department, Store and Distribution Center numbers will all be changing.

The DUNS number will now be seen as a Supplier / Supplier Site number. This will allow us to identify our Suppliers in the new system.

The Department and Store numbers will differ as well due to the new hierarchy.  For example, Company B’s department number looked like 530-Dresses.  Company B’s store number looked like 02-Northpark.  In the new system, Company B’s department and store number will look like 1104-Daytime Dresses and 1002-Northpark respectively.


5.  What is the new reference number called?

The Supplier / Supplier Site reference number is replacing the DUNS number.  The Supplier number refers to the number associated with the name of supplier. The Supplier Site number refers to the purchasing or paying location. Suppliers could have more than one Supplier Site number. The Supplier / Supplier Site will allow us to maintain supplier information in Neiman Marcus Group’s (NMG) new system.


6.  How does the change from DUNS to Supplier / Supplier Site affect the Suppliers? 

NMG is moving from DUNS house numbers to Supplier / Supplier Site reference numbers. In order for the systems used by Suppliers and NMG to continue to “talk” through EDI, NMG will need Suppliers to update all reference to DUNS numbers in their systems to their new Supplier / Supplier Site reference numbers. These new numbers will only be used for testing purposes prior to the Go-Live. The Suppliers should not use the Supplier / Supplier Site numbers or department number in any production communications before the designated “Go-Live.”


7.  Is the DUNS’ change mainly for the BG suppliers?

 All DUNS numbers will change to new Supplier / Supplier Site reference numbers.


8.  What is the new PIM SKU?  Why is it required? 

The PIM SKU will be the unique SKU across NMG systems used to identify product by color and size.  The PIM SKU will be included on the 850 PO and must be returned on the 856 ASN.  We will require this information for our new RMS system.


9.  What if we are not able to comply with the new PIM SKU?  Will there be fees for non-compliance? 

NMG needs to understand why you would be unable to comply, as well as what the strategy is to become compliant.  While we might have flexibility in the beginning of the roll out (August

 2016), it is a requirement.  There may be a short grace period prior to any offset fees charged.


10.  What if the existing DUNS, Store numbers and location codes are already hard coded into the system?

The Supplier needs to work with their designated IT department/third party EDI provider to prepare any and all systems for the Go-Live.  Until all legacy POs have been received, Suppliers will need to have both legacy and new Oracle data available in their system. 


11.  How will Suppliers know when to use the new numbers? 

Suppliers are required to return data that is received in the 850/860.  Any PO received prior to Go-Live should return an 856 and 810 containing the DUNS, PO, Department numbers and Store numbers just as they received the legacy data.   Suppliers will not have to do any translation. NMG will have systems in place that translate legacy data into our new Department numbers and Store numbers.


12.  If the Supplier receives a PO prior to Go-Live, but will send back EDI documents after Go-Live, do they have to use the new numbers? 

If a Supplier receives a legacy Purchase Order, then the Supplier can return the documents with legacy reference numbers.  If the Supplier receives a Purchase Order post Go-Live with new reference numbers, the Supplier should return the documents with the new reference numbers.


13.  Will all divisions be using the same sender/receiver EDI ID?

NMG is transforming to a single EDI ID (08/6125310421). This does not include the VendorNet/Drop Ship application, as they will continue to utilize their existing EDI ID (ZZ/6125310321).

All legacy sender/receiver IDs will remain active until all legacy POs have been received.


14.  What if a Supplier has never used this new ID before? 

Suppliers that have never used the ID (08/6125310421) before will need to have it set up in their system or they will be unable to receive EDI POs.


15.  What if the Supplier currently has NM, NMD, LC, and BG set up with separate sender/receiver IDs in their system?

You will continue to return documents to the ID on the 850 PO. Once we convert to our new system, all 850/860 documents will be sent with the single ID 08-6125310421.


16.  If a Supplier currently uses more than one sender/receiver ID for multiple brands, does this mean they will convert that into one ID only? 

Yes.  It is important to note that the sender/receiver ID that is on the 850 is the sender/receiver ID that you should use to return documents.


17.  Will EDI still be an overnight process for the supplier?

No. The outbound EDI’s purchase orders will be transmitted every two hours post Go-Live.


18.  Will there be any auditing on the invoices? 

InterTrade, our VAN (Value-Added-Network) will be auditing field lengths and mapping content on all inbound documents including the 856 and the 810 to ensure that all suppliers are using the new maps.


19.  Will there be a delay in payments? 

There should not be a delay in payments unless there is a failure to transition to the new maps.


20.  How will sales and overhead be communicated in the new systems and on the 852 document? 

NMG has not transmitted the 852 Sales and On Hand data to our vendors in several years.  Something that we do today and will be continued after go live is sending sales and inventory feeds to SPS Commerce (previously known as EDIFICE).  Our Suppliers can subscribe to their services to obtain the data.  There will be automated email reporting from our new reporting systems that replaces the functionality we have today.  Suppliers can contact EFIFICE directly at AnalyticsSupport@SPSCommerce.com.


21.  Do the new PO types affect the way the 810 Invoice and the 856 ASN are received? 

The PO types will not affect the way the documents are received.  However, once the documents are in our system, we will use the PO type codes to route data to the correct application internally.


22.  Where is the Ship to Address Information found?

The ship to address can be found in the routing guide at NMGOPS.com under the “Ship To” column.


23.  What changes need to be made to the InterTrade Catalogue? 

No changes need to be made to the catalogue at this time.  NMG will continue to only use the Intertrade catalogue to retrieve UPC/style data.


24.  Do Suppliers need to prepare the systems for EDI testing? 

Yes.  NMG is converting all EDI maps (except the VendorNet application) from the 4010VICS version to the 5010 version, thus, every Supplier will need to utilize the updated maps.  If the Supplier works with a Third Party Provider (TTP), they should reach out to their provider to ensure that they are testing using the new maps.


25.  What are the significant changes to the EDI Maps?

The significant changes to the EDI maps are as follows:

  • Converting from 4010 to 5010 maps
  • DUNS Number is now Supplier Site number
  • DC (Ship To) numbers have changed and will now be 4 digits
  • Department numbers have changed and will now be 4 digits
  • Store numbers have changed and will now be 4 digits
  • PIM SKU is a new, NMG assigned number that will need to be consumed by the supplier’s system and returned in all EDI documents sent by supplier
  • Many field lengths have changed on the maps
  • New PO type qualifiers have been added
  • Added a Terms and Condition statement in the REF03 field


26.  Will VendorNet (Drop Ship) use the new 5010 Maps?

VendorNet will still use 4010VICS—there are no changes to the VendorNet maps so no additional testing is required. VendorNet will continue to use the same sender/receiver ID.


27.  What is the deadline for Suppliers to be compliant with the 5010 EDI Maps?

June 30, 2016 is the final deadline that Suppliers can register for 5010 testing at no cost to them.

July 28th, 2016 is the date in which Suppliers must complete all requirements for 5010 testing.

Failure to comply by the above dates will result in non-compliance charges.


28.  Is the 860 a required transaction set? 

The 860 PO Change document is supported with the 5010 maps, but is an optional document.   If a Supplier does not utilize the 860, PO changes can be communicated by resending the 850 PO with an “07” in the BEG01 segment.


29.  Who should the Supplier contact with questions regarding EDI testing? 

Any questions regarding EDI testing, please contact DiCentral at outreach@dicentral.com.